I love meetings so much.
Said no one. Ever.
Meetings that aren’t run well feel like a waste of time. If they’re not effective, they’re also a waste of money. You can use HBR’s calculator to figure out the human resource cost of your next meeting.
Unless you regularly run remarkable meetings, it’s risky to treat your important meetings the same as the rest.
So while booking an offsite meeting might seem like unnecessary effort and expense, make sure to consider the potential benefit of changing things up.
If you want people to focus, actively participate or generate novel ideas, taking your meeting offsite could be the solution you need.
Four reasons to book a boardroom for your next important meeting
It signals to your team that this meeting is different
Hosting training or planning sessions outside your office is an easy way to show your team that this meeting isn’t the same as the rest of the meetings they attend. They might have more anticipation and come better prepared.
There should be fewer interruptions
Meeting offsite will prevent in-person interruptions. You can let your team know how to reach you for emergencies.
The new environment may inspire creativity
Changing up your space is one way to spur creativity. If you want your team to generate new solutions or ideas, letting them meet offsite may help prepare their brain for the task.
It’s easier to keep things confidential
When staff see certain people enter a meeting room together, it can lead to chatter. If you’re meeting about a sensitive issue, choosing an offsite location is one way to prevent speculation at your workplace.
When to book meeting space offsite
If your meeting is a half or a full day, it’s worth considering whether booking a meeting room might help you achieve your goals.
Here are some top reasons our guests book meeting rooms at [inn]space:
- They’re doing strategy or planning work
- They’re running a significant idea generation session
- They’re presenting a workshop or PD
- They want a neutral or private location
Your offsite meeting doesn’t need to blow your budget
You don’t need to book a multi-day retreat at some far off place to get the benefits of meeting offsite. An in-town getaway may be all you need. Check out our affordable, comfortable and inspiring meeting room options in Barrie. Plus, we’re happy to coordinate your team’s lunch, so you can check that off your list too.